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Workflow you’d love


Modern extreme life speed drives us crazy, right? Feels like it would be good to have no need of sleep so we can use all 24 hours to have everything done in time. Everything should be completed immediately, and even better – by yesterday. So we feel very stressed, and sometimes we can’t even remember important dates, and that ruins other parts of our life like friendship or relationships. What are we usually advised to do in such case? Yes, we’ve heard it thousand times – get enough sleep, eat healthy, do some sports etc. But what if we just have no time for that? Our answer is – don’t take the fact that you have no time as granted, tempt it! And Time Planner app will help you with that, as well as with having your schedule clear and handy!

You would need a few things to become absolutely aware of where your precious time is spent:

  1. Define what your main work activities are.
  2. Plan those activities using “intents”, estimating how much time you would spend for each one of them.
  3. Set reminders to control your workflow.
  4. Track the time you’ve spent for each of your activities.
  5. Analyze the statistics to see where you can make some extra time for what you need and what you like.

Create activities

It’s a good idea to split your work into separate activities, as this way it is easier to prioritize and realise what needs more (and what – less) of your attention. For instance, it might be “Mailing”, “Meetings” and “Project X”.

  1. Tap on the menu button right to the activity name (“Project” in our case) in Control tab, and choose “Parameters”.
  2. Edit its name, and if you wish, change its icon, icon color etc.

Schedule things that you need

Once you’ve decided what you do, decide when you do it. Please be specific, and include such “invisible” things in your workday like commuting, coffee-brakes etc.

  1. Expand “Timeline mode” in Schedule tab.
  2. Press on purple plus button on the bottom left – you’ll be in intent creation dialog. Choose “time range” intent type and adjust it the way you need.
  3. Fill your day with activities and tasks you plan to accomplish, adding the intent for each of them. Note that you can easily reschedule anything, dragging and dropping any intent, or resizing it.

Keep in mind when to start and when to stop

Even the most perfect plan won’t work if you don’t start and don’t finish activities exactly when planned. So use reminders so you can concentrate on what you do completely without the need to gaze at the clock from time to time.

  1. Highlight the intent in Schedule, tap on menu button on the top right corner, and choose “Edit” item.
  2. Tap on “Add reminder” in the bottom.
  3. Choose “allocated” as reminder type, and “10 min before start”. Adjust the strength of the intent as well.
  4. You can add more than one reminder to one intent, so we add another “allocated” one – “5 min before end”.

Useful habit of tracking

No one doubts that keeping track of your expenses helps you to manage your budget, right? We claim that keeping track of time for your everyday activities helps you to manage your precious time of your life! It usually takes about a week to prove it, so give it a try!

  1. Go to Intended top tab (in Statistics tab), and tap on purple wrench button on the left, to open the settings drawer so you can adjust the stats you’d like to look through.
  2. Put the drawer back and review the pie chart of intended time. As for our case, we see that “Work” wouldn’t take that much time as we’ve expected (as “Friends” – that little time), while category “Health” would probably need a bit more of our attention.
  3. Remember to start logging the activity in Logging tab once you start doing it and to stop it once you’re done.

So what?


Yes, it might be not that easy to get accustomed to logging the time all the time ) But it is worth it! Imagine, how wisely you would use your priceless resource that cannot be earned or taken back – the time! And it will be done automatically, just because time becomes your true subconscious value. It will be easy and natural to say no to anything that is not for you – to boring book, to insolent colleague, to hurting relationship. You will just realise you have so many great things to do in this life that it’s just impossible to waste it. Yes, you’ve read about it a lot, but it will become a part of you only after you’ve developed a habit not just got this knowledge.

Please let us know how the app helps you to become happier about the way you spend your time, we will really appreciate it!

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